Last updated: August 30, 2026

Ravenwood Archive (“Ravenwood,” “we,” “us,” or “our”) operates ravenwoodarchive.com.

This Privacy Policy explains what information may be collected when you visit Ravenwood Archive, how that information is used, when it may be shared with service providers, and the choices available to you regarding your information.

Ravenwood Archive is primarily an informational and editorial website. Visitors are not required to provide personal information simply to browse the Archive or read published files.

Information We Collect

Ravenwood Archive collects information that you voluntarily provide through the website, together with limited technical information necessary to operate, secure, and maintain the site.

When you use the Ravenwood contact form, we may collect your name, email address, reason for contact, subject, message, and any other information you choose to include.

If you contact Ravenwood regarding a correction, research lead, unexplained encounter, potential case, collaboration, or similar matter, you may also voluntarily provide additional information during later correspondence.

The website and the services used to operate it may automatically process limited technical information associated with a visit. This may include an IP address, browser type, device information, operating system, referring page, requested pages, date and time of access, security information, and similar diagnostic or server-log information.

This technical information may be used to maintain website functionality, diagnose errors, protect the site, and identify spam, automated traffic, abuse, or malicious activity.

How We Use Information

Information submitted to Ravenwood Archive may be used to respond to questions, corrections, research leads, collaboration inquiries, or other messages sent through the website.

Information may also be used to review potential Archive material, conduct follow-up research, request clarification, evaluate information submitted by visitors, maintain correspondence related to a case or inquiry, and operate or improve Ravenwood Archive.

Technical and security-related information may be processed to keep the website functioning properly, diagnose technical problems, prevent fraudulent or automated submissions, protect the site from abuse, and maintain the security of Ravenwood Archive.

Ravenwood Archive does not use contact form information to send unsolicited marketing messages.

Ravenwood Archive does not sell or rent information submitted through the contact form to marketers or data brokers.

Contact Form Submissions

The Ravenwood Archive contact form is currently powered by Forminator.

When you submit the form, the information you enter may be stored within the Ravenwood Archive WordPress database and may also be transmitted by email so that Ravenwood can review and respond to the submission.

A submission may contain information such as your name, email address, selected reason for contact, subject, message, submission date, and technical information associated with the request.

Providing information through the contact form is voluntary.

The contact permission checkbox is used to confirm that Ravenwood Archive may contact you regarding the inquiry you submitted.

Submitting a message does not automatically subscribe you to a mailing list, newsletter, promotional campaign, or other recurring marketing communication.

Research Leads, Case Information, and Publication

Visitors may contact Ravenwood Archive with research leads, corrections, witness accounts, local legends, historical information, photographs, documents, or other information that may be relevant to an Archive File.

Submitting information to Ravenwood does not automatically mean that your personal contact information will be published.

If material submitted by a visitor becomes relevant to a published Archive File, Ravenwood may contact the person who submitted it to request clarification, additional information, or permission regarding attribution.

Where appropriate, a contributor may be credited by name, username, organization, or anonymously depending on the circumstances and the contributor’s preference.

Ravenwood Archive will generally avoid publishing private contact information such as personal email addresses solely because that information was included in a private submission.

If you submit information concerning another person, please avoid including unnecessary private or sensitive information about that individual.

Ravenwood may redact, summarize, anonymize, or omit personally identifying information when appropriate for privacy, editorial, or safety reasons.

Email Delivery

Ravenwood Archive uses WordPress email tools to deliver messages generated by the website.

Outgoing website email is currently routed using WP Mail SMTP and a Google Gmail account.

As a result, information contained in contact-form notification emails and subsequent correspondence may be processed or stored using Google services.

When Ravenwood replies to an inquiry, the sender’s email address may be used as the reply address so that communication can continue regarding the original submission.

Google operates under its own privacy policies and data-handling practices.

Ravenwood Archive does not control the independent privacy practices of Google or other third-party email service providers.

Cloudflare Turnstile and Spam Protection

Ravenwood Archive uses Cloudflare Turnstile to help protect forms from automated submissions, spam, bots, and abuse.

When a protected form is loaded or submitted, Turnstile may process technical information about the browser, device, network connection, and interaction necessary to determine whether the request appears to come from a legitimate visitor rather than automated traffic.

Turnstile is used for security and abuse prevention. It is not used by Ravenwood Archive to evaluate the substance of the message you submit.

Cloudflare operates Turnstile according to its own privacy and data-protection practices.

Ravenwood Archive may also use additional invisible anti-spam methods, such as honeypot protection, to identify automated form submissions.

Cookies and Similar Technologies

Ravenwood Archive may use cookies and similar technologies necessary for website operation, security, preferences, administration, spam prevention, and other functionality provided by WordPress or installed website services.

A cookie is a small amount of information that a website may store in a visitor’s browser.

Some cookies may be strictly necessary for features of WordPress or website security to function properly. Other cookies or similar technologies may be created by third-party services used by the site.

If Ravenwood Archive displays a cookie or consent-management notice, information about the choices you make may itself be stored so the website can remember those choices.

Visitors can generally control or delete cookies using their browser settings. Blocking certain cookies may affect how some portions of the website function.

Hosting and Server Logs

Like most websites, Ravenwood Archive is operated using third-party web-hosting infrastructure.

The hosting environment may automatically create server logs when visitors access the website.

These records may contain information such as an IP address, browser information, requested page, referring page, date and time, response status, and other technical information associated with a website request.

Server logs may be used for website administration, troubleshooting, performance, security, abuse detection, and investigation of technical problems.

Hosting providers may process this information according to their own privacy and data-retention practices.

Website Security

Ravenwood Archive uses reasonable technical and administrative measures intended to protect the website and information submitted through it.

These measures may include HTTPS encryption, restricted administrative access, account authentication, software updates, backups, spam protection, security services, and other measures intended to reduce unauthorized access or misuse.

No website, database, email service, or internet transmission can be guaranteed to be completely secure.

Visitors should therefore avoid submitting information that is unnecessary to the purpose of their inquiry.

Please do not send passwords, Social Security numbers, financial account credentials, payment-card information, or other highly sensitive information through the Ravenwood contact form.

Third-Party Service Providers

Ravenwood Archive relies on third-party technology and service providers to operate portions of the website.

These may include website hosting services, WordPress and WordPress plugins, contact-form software, email-delivery services, spam-prevention services, security providers, and related infrastructure.

These providers may process limited information when necessary to perform their services.

Ravenwood Archive does not provide contact-form information to third parties for the purpose of allowing those third parties to independently market products or services to you.

Information may be shared with a service provider when reasonably necessary to operate the website, deliver a requested communication, protect the site, investigate abuse, or perform another function described in this Privacy Policy.

Third-Party Links and External Websites

Ravenwood Archive may contain links to third-party websites, reference materials, sources, social platforms, organizations, publications, or other external resources.

Following an external link takes you outside Ravenwood Archive.

Those websites operate under their own privacy policies, cookies, security practices, and terms.

Ravenwood Archive is not responsible for the privacy practices, content, security, or data collection practices of external websites.

Visitors should review the privacy practices of third-party websites before providing personal information to them.

Embedded Content

Some Ravenwood pages may contain or later include embedded content provided by third-party websites, such as video, audio, maps, social content, or other external media.

Embedded content may behave similarly to visiting the third-party website directly.

Depending on the service and configuration, the provider of embedded content may receive technical information, use cookies or similar technologies, or collect information regarding interaction with that content.

Any such processing is subject to the policies of the applicable third-party provider.

Information Sharing and Disclosure

Ravenwood Archive may disclose information when reasonably necessary to operate the website or provide services requested by a visitor.

Information may also be disclosed if Ravenwood reasonably believes disclosure is necessary to comply with applicable law, respond to lawful legal process, protect the rights or security of Ravenwood Archive or others, investigate fraud or abuse, enforce applicable policies, or respond to an emergency involving safety or security.

Ravenwood Archive does not otherwise sell contact-form submissions or provide visitor contact information to unrelated third parties for their independent marketing purposes.

Data Retention

Ravenwood Archive does not apply a single fixed retention period to every type of information.

Contact messages and correspondence may be retained for as long as reasonably necessary to respond to the inquiry, maintain appropriate records, complete research, address corrections, investigate potential Archive material, resolve disputes, maintain website security, or fulfill another legitimate administrative purpose.

Research correspondence or information relevant to an Archive File may be retained longer when it has continuing historical, editorial, evidentiary, or research value.

Security and technical records may be retained according to the needs and policies of Ravenwood Archive and its hosting or security providers.

Information that is no longer reasonably necessary may be deleted, anonymized, or allowed to expire as appropriate.

Backup copies may remain temporarily after information has been removed from active systems until those backups are overwritten or expire.

Your Privacy Choices

You may choose not to submit personal information through the contact form.

If you have previously contacted Ravenwood Archive and would like to request access to, correction of, or deletion of personal information associated with your submission, you may contact Ravenwood using the Contact Ravenwood page.

Please use Privacy Request in the subject line so the request can be identified appropriately.

Ravenwood may need to verify that a person making a request is the individual associated with the information before providing, modifying, or deleting personal information.

Depending on where you live, applicable privacy laws may provide additional rights concerning your personal information.

These rights may include the ability to request information about data collected about you, correct inaccurate information, request deletion, object to or restrict certain processing, withdraw consent where processing depends on consent, or request a copy of certain information.

Ravenwood Archive will respond to valid privacy requests as required by applicable law.

Withdrawal of Contact Permission

Where Ravenwood Archive relies on your permission to contact you regarding an inquiry, you may withdraw that permission for future communication.

Withdrawal does not affect communications or processing that occurred before the request was received, and it does not necessarily require Ravenwood to delete information that must reasonably be retained for security, legal, administrative, research, or recordkeeping purposes.

Legal Basis for Processing

Where applicable law requires Ravenwood Archive to identify a legal basis for processing personal information, processing may be based on your consent, Ravenwood’s legitimate interests, compliance with legal obligations, or another lawful basis permitted by applicable law.

Consent may apply when you voluntarily submit information and authorize Ravenwood to contact you.

Legitimate interests may include responding to requested communications, maintaining website security, preventing spam and abuse, correcting published information, preserving appropriate records, and operating and improving Ravenwood Archive.

Children’s Privacy

Ravenwood Archive is not intended to knowingly collect personal information from children under the age of 13.

If you believe that a child under 13 has submitted personal information to Ravenwood Archive without appropriate authorization, please contact Ravenwood so the information can be reviewed and, where appropriate, removed.

International Visitors

Ravenwood Archive is operated from the United States.

If you visit the website or submit information from another country, your information may be transferred to, stored in, or processed in the United States or other locations where Ravenwood’s service providers operate.

Privacy and data-protection laws in those locations may differ from the laws of your country.

Where applicable law requires additional protections for international transfers, Ravenwood Archive and its service providers may rely on legally recognized transfer mechanisms or other appropriate safeguards.

Google Analytics

Ravenwood Archive uses Google Analytics, provided by Google LLC, to understand how visitors use the website. Analytics may process information such as pages viewed, approximate location, device and browser information, referral sources, interactions with the website, and similar usage data. Where consent is required, analytics-related tracking is not enabled until the visitor provides the appropriate consent through the website’s cookie-consent controls.

Changes to This Privacy Policy

Ravenwood Archive may update this Privacy Policy as the website, its services, or applicable requirements change.

When material changes are made, the Last updated date at the top of this page will be revised.

Visitors are encouraged to review this page periodically, particularly if Ravenwood Archive adds new features involving personal information, analytics, newsletters, user accounts, submissions, or other data-processing activities.

Contact Ravenwood

Questions about this Privacy Policy, requests concerning personal information, or other privacy-related inquiries may be submitted through the Contact Ravenwood page.

When submitting a privacy-related request, use Privacy Request in the subject line and provide enough information for Ravenwood Archive to understand and respond to the request.

Please do not include unnecessary sensitive information when submitting a privacy request.